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Turner Valley Oilfield Society Minutes of July 11, 2011


Turner Valley Oilfield Society

Meeting of July 11, 2011

Present: Jim McCreary, Joy Hinman, Marj Straubb, Maxine Breckert, Norma Ronesch, Sandra Farr Jones, Sharlene Brown and Barb Froud

Meeting called to order by chair Sandra Farr Jones at 7:40 pm

Moved by Barb to approve the minutes of April 18, 2011 as presented, carried unanimously

Discussion regarding the net loss per month from Joy's question. Barb advised that we brought in deposit interest for $1.10 and had to pay for website hosting for $34.85 leaving a loss for the month for $33.75. Barb advised that most months are a lost, we need to find a way to bring in money on a monthly basis. Moved by Sharlene to approve the treasurer's reports for March, April and May 2011 as presented, carried unanimously.

Mercury Plant – Maxine advised that the road is presently owned by Marie Deval. She would prefer not to put the sign on her property to stop any possible liability. We do have the possible option of putting the sign up with the historical school program that the province is now undertaking. Maxine will take the information to the Maxine ladies group and see what they think they would like to see happen. We could probably apply for grants to help come up with the funds of approximately $15,000 to cover the cost of the sign. We do have connections to make the sign happen with the school program

Sharlene went to visit Noreen Chambers today July 11, 2011 from the Home Oil Historical Society and returned with 15-20 framed pictures. She advised that they also have reel to reel films that were offered to us as well and a home oil employee directory she will be sending to us which could help us with the oral history.

Sharlene also returned with a bank draft from them for $2915.65 as they closed down their society in May of 2011 and felt that we should have the funds. Need to send out a thank you to them to:

Noreen Chambers, 1718 – 25A St SW, Calgary, AB. Barb to check with government to see how to handle the donation seeing that the home oil historical society no longer exists. Might be an idea to put some of the pictures that we just received from Home Oil here at the lodge, also at the library and possibly the hospital. Sharlene will check on the lodge tomorrow. Pictures to be labeled Property of Turner Valley Oilfield Society – Donated by Home Oil Historical Society July 11, 2011 Reference # HO01 - HO20

Valley Gas Door – Jim has asked Randy from the Town of Turner Valley to pick up the door. The new owner had previously stated that he would store it for us if we picked up the pipe in trade. Jim will follow up with this.

Library Cubbies – These are not very big. Joy has the key at the moment. We could put the reel to reel tapes in there for safe keeping. They are asking for an annual donation. Joy to ask what other groups are offering for a donation. We will decide on this in September

Sandra feels that we should probably inquire if we could make copies of the pictures that are on display at the Longview Bar

Kennedy Tapes have been copied, Barb supplied 4 copies of each of the 3 tapes. One set to go to the Library for their use. Joy will take to the library and put the rest in the cubbies. Jim will meet with Joy at the Library to put the copies of the tapes that he has at home in the cubby. Joy to see if the library will control our key and have a sign out so we don't need to make more copies.

Donation Receipts – For cash donations

As pictures re donations

Turner Valley Oilfield Society

July 11, 2011 – Page 2

For in kind donations the above plus the following:

As picture re donation 2

Barb also advised that if we have in kind donations of time we would have to pay the donor and by their choice they would have to return what we paid then we could give them a receipt for the donation.

Sharlene suggested that maybe we should attend a workshop on the subject that the government does in the rural area.

We need to make up a receipt template for everyone to have a copy of.

Oral History – Basic form for interview and permission forms ready.

Sharlene has had contact with Charlie Brown from AM 1140 who is interested in doing interviews on his show. He is willing to help out with sound and recording equipment. Sharlene feels that we should be ready to go for September. Once everything is well organized Joy is prepared to go back to the high school to see if a couple of students would like to take on the oral history as a project

Correspondences

Received a reply from the Town of Turner Valley regarding our letter of April 27, 2011 where in it Mayor Tuck responds to the question of no councilor from Turner Valley sitting on the Oilfields Society explaining that in 2009, Mr. Glen Pittman did an Organizational Analysis of Turner Valley and advised them that the number of committees and boards that the council participated in was excessive. Council considered the effectiveness, burn-out factors and future attraction of the best qualified people to run for council and through the process eliminated representation on this committee as well as others.

2014 Centennial question – Council has contacted Minister Blackett and they will be sending a delegation to Edmonton to discuss the Centennial with him. Sharlene will speak with Mayor Tuck to see if there is any further information on the meeting with the minister.

Regarding the Derrick – Mayor Tuck advised that it is now back in its place in council chambers. She also advises that the smaller replica is stored at the Forestry Building and all of the historic photographs are being reframed and will be hung as a story wall in the town office.

Sharlene and Sandra to discuss and sort out what needs to be done for the AGM in September and advise at our next meeting.

Moved by Sandra to adjourn meeting at 8:30pm

Reminder that all of our meetings to be the 2nd Monday of each month.

Next meeting September 12, 2011
7:30 pm
High Country Lodge Library